Important Questions You Should Ask Your Wedding Vendors During The COVID-19 Pandemic

June 19, 2020 Comment

Planning a wedding is already stressful enough, now it seems almost impossible with the COVID-19 pandemic. The government has stepped up its effort to protect the public by restricting gatherings of more than 50 people, and this has taken it’s toll on weddings and the wedding industry. 

If you are one of those couples affected, we know how overwhelmed you must feel right now and we understand you would have plenty of questions running through your mind. To help you get the answers you need and ease the stress, we curated a list of important questions you should ask your wedding vendors this period. 

Before you proceed, here are few tips: At this time, e-mail should be your preferred mode of communication with your vendors, as it gives your vendors a chance to put everything in writing. You would have their answers in front of you. Also note that at this time, flexibility is very important. Scroll on! And start getting in touch with your wedding vendors.

Related: 5 Tips On Wedding Planning During COVID-19 Pandemic

Questions To Ask Your Wedding Planner

Questions You Should Ask Your Wedding Vendors During COVID-19 Pandemic Questions You Should Ask Your Wedding Vendors During COVID-19 Pandemic    Photo: Les Eventas Wedding Planner, UK

Your wedding planner should be your first port of call. It is very important that you get a wedding planner if you don’t have one. It saves a whole lot of stress and makes your wedding planning easier for you. This person would handle contacting your wedding suppliers on your behalf. Wedding planners also have their vendors who can offer them some flexibility. Shoot them an email, have a virtual meeting with them, this would you ensure you are on the same page and enable you to know the next step to take.

Also Read: Top 8 African Wedding Planners and Event Coordinators in UK

Below are the top questions to ask your wedding planner:

  • What is the best way forward? Is it possible to postpone our wedding to a later date until things get better?
  • What are our options if we decide to postpone our wedding?
  • What is your availability in the coming months if we need to postpone?
  • Will you coordinate with our other vendors about our decision to postpone?
  • What are the financial implications of cancelling or postponing our event?
  • Would wedding insurance work for our situation right now?
 

Questions To Ask Regarding your Wedding Venue

Questions You Should Ask Your Wedding Vendors During COVID-19 Pandemic Questions You Should Ask Your Wedding Vendors During COVID-19 Pandemic Photo: Grand Sapphire Hotel, London

After contacting your wedding planner, it’s very important you check in with your wedding venue. If you don’t plan on cancelling, your other option is to try to reschedule with the same venue. It’s also advisable to be open to flexibility because it’s very possible your preferred date would be taken. Almost every couple’s wedding is affected, so everyone is trying to reschedule at the same time. Midweek and out-of-season options would be offered. 

Also Read: The 5 Most Beautiful Wedding Venues in UK

Below are the top questions to ask, regarding your wedding venue:

  • What available dates do you have for rescheduling?
  • What fees are associated with rescheduling or cancelling our wedding?
  • If we do decide to postpone, can our deposit be carried over to our new date? 
  • Would there be a change in charges if we decide to switch to a smaller space for an intimate wedding?
  • Due to the current situation, is there any safety measures the venue would carry out?
  • Once we’ve agreed on a new date and terms, can we have a written amendment to our current contract?
 

Questions To Ask Your Wedding Decorator and Florist

Questions You Should Ask Your Wedding Vendors During COVID-19 Pandemic Questions You Should Ask Your Wedding Vendors During COVID-19 Pandemic       Photo: Afmena Events, London

If you are opting for postponing your wedding, you may have to rethink your wedding decorations and designs. Spring weddings are being forced into the fall and winter. Also, some variety of flowers would no longer be available due to the season. Not forgetting there might be issues shipping in flowers, due to the restriction. This is why you need to have a conversation with your wedding decorator and florist.

Also Read: 8 Black / Multicultural Wedding Decorators and Floral Designers You Need This Holiday Season

Below are the top questions to ask your wedding decorator and florist:

  • What available dates do you have for rescheduling?
  • What fees are associated with rescheduling or cancelling our wedding?
  • If we do decide to postpone, can our deposit be carried over to our new date? 
  • Are we using any flowers which need to be shipped in? 
  • If yes, do you foresee an issue sourcing our chosen flowers?
  • If we changed seasons, which flowers will no longer be available, and which alternatives would you suggest?
  • Do we need to change our decor for a new season?
  • Once we’ve agreed on a new date and terms, can we have a written amendment to our current contract?
 

Questions To Your Wedding Caterer

Questions You Should Ask Your Wedding Vendors During COVID-19 Pandemic Questions You Should Ask Your Wedding Vendors During COVID-19 Pandemic.   Photo: Favour Catering and Events, UK

Prices of certain foods and food ingredients are expected to increase. Also just like flowers, some foods are seasonal. Not forgetting issues that might come with shipping some of these in food items. Check-in with your caterer and ask some questions.

Below are the top questions to ask your wedding caterer:

  • What available dates do you have for rescheduling?
  • What fees are associated with rescheduling or cancelling our wedding?
  • If we do decide to postpone, can our deposit be carried over to our new date?
  • If we reschedule, will we have to completely change our wedding menu?
  • Would there be a change in charges if we decide to plan a more intimate wedding with a smaller, personalised menu?
  • Can we still book our tasting soon even though we are postponing?
  • Once we’ve agreed on a new date and terms, can we have a written amendment to our current contract?
 

Questions To Ask Your Wedding Photographer

Questions You Should Ask Your Wedding Vendors During COVID-19 Pandemic Questions You Should Ask Your Wedding Vendors During COVID-19 Pandemic     Photo: Enitan Wedding Photography

Find out how your photographer has dealt with similar situations. Situations were they would need to reschedule or cancel a wedding. Also, ask questions regarding the change in season. If you plan on switching to an intimate or a destination wedding, your photographer needs to know ahead of time. 

Also Read: Top 5 Black Wedding Photographers in UK

Below are the top questions to ask your wedding photographer:

    • What available dates do you have for rescheduling?
    • What fees are associated with rescheduling or cancelling our wedding?
    • If we do decide to postpone, can our deposit be carried over to our new date? 
    • Would you feel comfortable travelling if we decide to plan an intimate destination wedding?
    • What is your postponement policy?
    • Once we’ve agreed on a new date and terms, can we have a written amendment to our current contract?

Questions To Ask Other Wedding Vendors

Questions You Should Ask Your Wedding Vendors During COVID-19 Pandemic Questions You Should Ask Your Wedding Vendors During COVID-19 Pandemic.   Photo: Deborah Lola Hair, London

Your wedding planner should be your contact person with these vendors. But if you don’t have one you should personally check in with them. Find out if there will be any additional costs that you may need to cover.

Also Read: Top 8 Black Bridal Makeup Artists and Hairstylists Every Melanin Bride Should Book

Below are the top questions to ask your wedding vendors:

  • What available dates do you have for rescheduling?
  • What fees are associated with rescheduling or cancelling our wedding?
  • If we do decide to postpone, can our deposit be carried over to our new date? 
  • Once we’ve agreed on a new date and terms, can we have a written amendment to our current contract?

 

If you enjoyed reading this, we have more for you here. Check out these real weddings and love stories for wedding inspirations. Don’t forget to follow our feed on Instagram. To find Afro Caribbean vendors to help with your wedding photography, videography, wedding planning, bridal makeup and more, kindly visit our Wedding Vendors page to contact them

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